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Substitute teachers assume the responsibilities of a classroom in the absence of a teacher on a daily or long-term basis. Coaches and SOL or ESL tutors complete necessary paperwork once selected.

Hanover County Public Schools currently requires a high diploma to be a daily substitute teacher. Daily substitute teachers must also meet all mandated health requirements, have documentation of a clear criminal work record, and comply with our drug-free workplace rules and board policies. A bachelor's or master’s degree from an accredited institution or having at least 60 credit hours of college course work is preferred. Preference, when possible, for long-term teacher substitute positions will be given to bachelor’s/master’s degree holders.

Preferred applicants have had some experience in working with children.

Essential Job Functions of a Substitute Teacher

  • Assumes the duties and responsibilities of the regular teacher in a given day. Long-term substitutes may also be required to attend staff meetings, parent conferences, etc.

  • Maintains effective working relationships with staff, students, and parents.

  • Carries out written plans left by the regular teacher for the day’s lessons and routines.

  • Records pupil absences according to school procedures.

  • Assumes the teacher’s responsibility for supervision of students in the building, on the grounds, or on field trips.

  • Becomes familiar with and follows school and division procedures for routines and emergencies.

  • Leaves a clear, written summary for the teacher of the work covered and other relevant comments.

  • Performs duties as requested by the teacher or school administrator during the planning period.

Substitute Instructional Assistants

Substitute instructional assistants support teachers in the classroom, either in kindergarten or with students with disabilities of all age groups, on a daily or long-term basis. They are also able to substitute for teachers. All substitute instructional assistant applicants must have the equivalent of a high school diploma. Preferred applicants have had some experience in working with children.  

TeacherSubstitute Pay

We pay our substitutes twice per month during the school year, based on the number of days the substitute works. Substitutes who work from the 1st to the 15th of the month receive payment at the end of the month, and those who work from the 16th to the end of the month receive payment on the 15th of the following month.

Substitutes will receive $95.99 per day if filling a teacher absence. HR administration will offer long-term teacher substitutes (who work 10 or more days in the same assignment) the daily rate of pay as a beginning teacher, which is $205.68 per day, for fulfilling ALL duties for the teacher, including planning, grading, meetings, and supervision duties. Substitutes receive $79.75 per day daily coverage for instructional aide positions or $83.95 per day for a long-term instructional aide assignment approved by HR. 

Please note: These rates may vary a few cents due to rounding to the nearest decimal in the payroll system.

Application Forms and Information

In addition to completing our online application, we require the following supporting documents for all substitute teacher applications:

  • Two completed reference forms/letters*
  • While not required, if the applicant has at least 60 college credits, we would like a copy of transcripts or diploma for our records.
    (For faster review of applications, we suggest that you upload the above documents with your application.)

*Substitute applicants who also have an assigned substitute application on file can submit the two completed references to cover both positions. For substitute applicants who also have a teacher application on file, only the two narrative reference letters submitted for the teacher application are needed.

Once substitutes are approved and have attended orientation, we will use the online substitute placement system, Frontline, to offer and list job assignments for daily substitute jobs.


Jane Gillette, Program Support Specialist

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