Substitutes

Students doing an activity with magnets

Substitute teachers assume the responsibilities of a classroom in the absence of a teacher on a daily or long-term basis. Coaches and SOL or ESL tutors complete necessary paperwork once selected.

Hanover County Public Schools currently requires a high diploma to be a daily substitute teacher. Daily substitute teachers must also meet all mandated health requirements, have documentation of a clear criminal work record, and comply with our drug-free workplace rules and board policies. A bachelor's or master’s degree from an accredited institution or having at least 60 credit hours of college course work is preferred. Preference, when possible, for long-term teacher substitute positions will be given to bachelor’s/master’s degree holders.

Preferred applicants have had some experience in working with children.

Essential Job Functions of a Substitute Teacher

  • Follows the teacher’s written lesson plans; consults with the principal and or administrative staff to resolve questions, concerns or before initiating any teaching or other procedures not specified by the absent teacher;

  •  Complies with all building procedures and schedules; promotes the proper use and care of school property;

  • Teacher scheduled classes; prepares a written summary of work completed; communicates special situations or problems encountered with absent teacher;.

  • Upholds board policies and follows administrative procedures;

  • Promotes a favorable image of the school division;

  • Implements effective pupil management procedures; maintains high standards and upholds the student conduct code;

  • Develops and maintains a positive learning environment; stimulates student interest; 

  • Varies instructional techniques to address individual learning styles;

  • Provides guidance, communicates high expectations and shows an active interest in student progress; facilitates critical-thinking, problem-solving and creativity skills;

  • Works cooperatively with school staff;

  • Incorporates the effective use of technology in records management and instructional activities; upholds computer technology acceptable use policies;

  • Maintains accurate records and submits reports on time;

  • Respects personal privacy. Maintains confidentiality of privileged information;

  • Performs other duties as assigned by the administration in accordance with the school division’s policies and practices.

  • Follows the teacher’s written lesson plans; consults with the principal and or administrative staff to resolve questions, concerns or before initiating any teaching or other procedures not specified by the absent teacher;

  • Complies with all building procedures and schedules; promotes the proper use and care of school property;

  • Teacher scheduled classes; prepares a written summary of work completed; communicates special situations or problems encountered with absent teacher;

  • Upholds board policies and follows administrative procedures;

  • Promotes a favorable image of the school division;

  • Implements effective pupil management procedures; maintains high standards and upholds the student conduct code;

  • Develops and maintains a positive learning environment; stimulates student interest;

  • Varies instructional techniques to address individual learning styles;

  • Provides guidance, communicates high expectations and shows an active interest in student progress; facilitates critical-thinking, problem-solving and creativity skills;

  • Works cooperatively with school staff;

  • Incorporates the effective use of technology in records management and instructional activities; upholds computer technology acceptable use policies;

  • Maintains accurate records and submits reports on time;

  • Respects personal privacy. Maintains confidentiality of privileged information;

  • Performs other duties as assigned by the administration in accordance with the school division’s policies and practices.

Substitute Instructional Assistants

Substitute instructional assistants support teachers in the classroom and students with disabilities of all age groups on a daily or long-term basis. They are also able to substitute for teachers. All substitute instructional assistant applicants must have the equivalent of a high school diploma. Preferred applicants have some experience working with children. 

Teacher

Essential Job Functions of a Substitute Instructional Assistant

  • Carry out instructional plans as designated by the classroom teacher and if appropriate the student's IEP plan;

  • Assist teachers with instructional activities such as reading to children, assisting children in library, writing the dictation given by young children, helping children locate and use materials, assisting children to understand and follow directions and rules;

  • Reinforce skills taught by the classroom teacher;

  •  Assist children individually with special projects and social/emotional behaviors;

  •  Assist small groups of children in various subject areas under the supervision of the classroom teacher;

  •  Supervise small groups of students in class and supervise and assist students during lunch and recess times;

  • Collect, record and maintain data on students;

  • Assist teachers in providing for the individual needs, abilities, and interests of the students;

  • Assist the teacher in implementing daily and long-range lesson plans;

  •  Record attendance and other information;

  • Prepare the classroom for instruction;

  • Gather resource and supplementary materials;

  • Sets up and operate audio-visual equipment;

  • Prepare instructional materials;

  • Assist teachers with fire drills and field trips;

  • Participate in team meetings when directed;

  • Perform related work as required.

Substitute Pay 

Hanover County Public Schools’ substitutes have two opportunities to serve, each at different pay rates:

  • Substitute Teachers - $100.85/day for daily substitute, $215.98/day for long-term substitutes
  • Substitute Instructional Assistants - $87.00/day for daily substitute, $91.57/day for long-term substitute

Substitutes are paid twice per month during the school year, based on the number of days they work. Substitutes who work from the 1st to the 15th of the month receive payment at the end of the month, and those who work from the 16th to the end of the month receive payment on the 15th of the following month.

Application Forms and Information

In addition to completing our online application, we require the following supporting documents for all substitute teacher applications:

  • Applicants with 60+ college credits or higher should upload either a photo of a diploma or a copy of a transcript
  • All applicants need to provide two references written within 12 months of your application. You may submit any two of the following:
    • Electronic references (which are sent out automatically to your reference after you complete your application)
    • Written letter of reference(s)
    • Completed HCPS reference form(s)
  • Substitute teacher/instructional assistant applicants who also wish to apply as an assigned substitute may use two of the above references to cover both positions

Substitutes who are approved, have attended a 30-minute onboarding session, and viewed a virtual 2-hour orientation will be given access to the online substitute placement system, Frontline Absence Management, for job assignments.

Contact

Jane Gillette, Program Support Specialist

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